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Volunteer Policy

Shenandoah Sharks Volunteer Policy

Each family shall acknowledge at registration that volunteering is a condition of their child/children being on the team.

Each family shall make a $400 deposit at the time of registration.  

The money will not be deposited as long as families meet the volunteer conditions.

Annually, the board shall set the number of credits each family must attain during the swim season.  For the 2023 swim season, each family will be required to attain 6 credits.

Starting Sunday at 8 AM a family shall sign up to volunteer, online, if their swimmer(s) is/are competing in the upcoming meet. Volunteer sign up will close by Wednesday at noon each week. Please sign up as close to 8 AM on Sunday as possible, as volunteer positions do fill up quickly. Families are expected to volunteer at all swim meets in which their child swims. If swimmers qualify for invitational meets, parents are also required to volunteer at those meets or in preparation for those meets.

No later than 7:15 a.m. on meet day, a family shall check in with the volunteer coordinator and the category coordinator and shall be present at the shift time.

If a family finds that, after signing up for a meet, their swimmer will not participate, the family shall notify the volunteer coordinator and the category coordinator and seek to aid in finding a shift replacement.

If a family fails to attain all of their volunteer credits for the season, the Sharks will charge $66.00 per missed credit.  

Please remember that our swim meets are solely ran based on volunteers, so these requirements are necessary to run a successful swim season!  

Families completing all volunteer shifts will will not be charged anything for the season!  

Special circumstances:

Families whose swimmers do not attend meets are expected to select non-swim meet volunteer roles. Swimmers age 15 and above may volunteer in lieu of a parent or guardian. In both cases, coordination with the volunteer coordinator and follow through is expected in order to not forfeit the $400 VIP deposit.

Opt out:

Families may elect to pay a one-time fee of $400. If you elect to Opt out, you are not required volunteer this season.  

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